Job Description Summary

The Business Manager provides financial and business operations leadership for College Park Scholars, an academic residential community for academically talented freshmen and sophomores in one of 13 interdisciplinary programs. The position reports to the Executive Director and oversees key unit functions, including budgeting, financial reporting, payroll and human resources, financial accounting, and other business operations. It also serves as Scholars liaison to the Office of Finance and Personnel in Undergraduate Studies and to the Assistant Deans and Business Managers in the ten colleges sponsoring Scholars programs, to process budget transfers and provide expense rationales.

The Business Manager's work falls within four domains, each of which has related responsibilities and goals:

Budget/Finance: Lead the development of a unit budget that is understandable and verifiable, ensuring that resources are allocated in alignment with the unit's strategic objectives and positioning it to advance programmatic priorities. Keep the Executive Director informed with monthly updates. Monitor quarterly reports to assure compliance with the projected budget. Direct the annual working budget process, in close consultation with the Executive Director, with an eye toward how financial decisions support the unit's long-term goals. Provide day-to-day oversight of budgets based on an awareness of the status of unit funding sources, including monthly account reconciliation and ongoing monitoring of expenses. Process financial ledger transactions and subsequent reconciliations for the unit's state and foundation accounts, and manage all contracts, service agreements, procurement, purchasing and travel card statements in compliance with University regulations. Generate reports and analyses of unit expenditures.

Personnel: Supervise personnel operations, ensuring that all appointments, payroll, benefits, and related personnel matters are processed accurately and efficiently. Lead hiring efforts by serving as search coordinator, providing search guidance, routing postings throughout the process, and responding to requests from search committees and applicants. Advise the Executive Director on staffing needs and personnel policy compliance.

Procurement Management: Direct procurement operations for the Executive Director, the central staff, and program staff as needed. Supervise all contracts, service agreements, procurement, purchasing and travel card statements. Train and hold staff accountable for their responsibilities with regard to purchasing, travel, and other business processes. Serve as the primary authority on business processes, campus policies and practices, and budget management, communicating clearly to ensure non-specialists understand compliance requirements. Mentor staff in navigating campus business systems to solve problems effectively.

Development: Monitor foundation accounts and provide the Executive Director with regular status reports. Manage the timely processing of scholarship awards and oversee the creation of disbursement forms for different accounts to credit the central budget appropriately.

Minimum Qualifications

Education: Bachelor’s degree from an accredited college or university.

Experience: Three (3) years of professional human resources, payroll, finance, accounting, procurement, or travel coordination experience.

Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of human resources policies and procedures, and federal, state, and other applicable human resources related laws, rules, regulations, and ordinances.
Skill in oral and written communication.
Skill in the use of Microsoft Office products.
Ability to multi-task and prioritize assignments.
Ability to interpret and apply policies, procedures, regulations, and laws.

Additional Job Details

Job Risks

Financial Disclosure Required

Yes

Department

UGST-College Park Scholars

Worker Sub-Type

Staff Regular

Salary Range

$81,200 - $85,000

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization.  Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.

Title IX Non-Discrimination Notice

Resources

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