Project Coordinator 3+ Years of Experience - job 1 of 2

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member’s professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.

With over 1,400 professionals across 27 offices nationwide, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.

KPFF provides civil and structural engineering services to architects, government agencies, developers, contractors, and institutional clients. Our Greater Los Angeles Structural office has two locations - Downtown Los Angeles and in Orange County at Irvine Towers. A professional and friendly environment, we are dedicated to growing with our employees and allowing people to pursue their passions.

Benefits

• 7 paid holidays, and 2 floating holidays for you to use each year.
• 2 weeks of vacation annually, with competitive seniority-based accruals.
• 2 weeks of personal and sick time to care for yourself and your family members.
• KPFF will contribute 3% of your base salary to your 401 (k) regardless of your contribution.
• KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.
• 40-hour work schedule, Monday through Friday.
• Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.
• Semi-annual Bonuses.
• Opportunities for educational events, relationship building, and fun!
• This is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate.

Pay Range

The pay range for this position is $36.00 - $38.50 per hour, depending on experience.

Responsibilities

• The Project Coordinator is part of an administrative team reporting to the Office Manager.
• A Project Coordinator will perform tasks alongside other members of the administrative team in order to serve the business needs of the office.
• Serve as the primary point of contact for office-related matters and be the go-to person for office knowledge.
• Manage project documents for multiple projects, including creation and editing documents, printing, shipping, etc.
• Organize and log Construction Administration documents.
• Assist Project Managers with management planning, coordination, and organization tasks.
• Coordinates and assists with presenter needs for both in person and virtual events.
• Ensures cleanliness of all office spaces and maintains stock and functionality of office kitchen equipment.
• Assist in preparing projects for closure including ensuring conformance to KPFF archiving policy.
• Coordinate travel needs.
• Coordinate food orders for meetings.
• Other miscellaneous administrative tasks as assigned.  

The ideal candidate would have worked within the engineering or construction industry previously, assisted in Construction Administration tasks, desire to work with a team, is very organized, flexible with team needs, and has a history of providing excellent service.

• 3 years of full-time experience as an Office Administrator, Administrative Assistant, or Coordinator with High School Diploma required.
• 3 years of full-time Project Coordinator experience in the construction or engineering field is highly preferred.
• Must communicate clearly and professionally in all modes of communication.
• Must work in our Downtown Los Angeles office; 8-5 PM; Monday through Friday.
• Highly competent with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote).
• Highly competent with Microsoft Teams 365 and SharePoint.
• Highly competent with PDF management and editing software such as Bluebeam Revu.
• Highly competent with office machines and operations.
• Competent in proofing and quality control.
• Must be comfortable making independent judgment calls at a level appropriate for their experience.
• Experience using third party software preferred (i.e., Procore, ProjectSight, etc.).

Application Process

Please submit:

• A resume identifying all previous employment with explanations of any gaps in employment,
• Your most current transcripts for all college level coursework,
• A cover letter addressing the following two prompts at a minimum: 
  • What does your work ethic look like? – Give examples of your work ethic in action.
  • Describe a time when you were part of a team you felt worked well and why you felt it was successful.

If you are interested in this position, please click on the “Apply” button below. Resumes sent elsewhere will not be considered.

Physical Demands and Work Environment

• Duties require in-person attendance, Monday through Friday, during our business hours of 8 AM to 5 PM at our office in Downtown Los Angeles.
• All duties are performed in a typical office environment while sitting at a desk or computer table.
• Duties require the ability to actively engage with a computer for several hours per day.
• May occasionally need to lift items up to 15 lbs.

Our Employees

Our employees are valued and empowered, collaborative and team oriented, innovative in their approach and passionate about their work. They are reliable, trustworthy and open with a high level of integrity. They value diversity, are inclusive and are committed to critically thinking through problems and finding solutions. 

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.