Fast Facts

WGU is seeking a Live Event Producer to oversee the production and execution of broadcasts and live events, ensuring high-quality delivery and collaboration with cross-functional teams.

Responsibilities: Manage end-to-end production lifecycle of live events, from creative concepts to post-event analysis, ensuring flawless execution and high-quality standards.

Skills: Strong understanding of live event production, show calling, project management skills, and familiarity with production tools (e.g., Adobe Creative Suite).

Qualifications: Bachelor’s degree in related field or equivalent experience with 5+ years in live event production, including experience in higher education or corporate environments.

Location: Salt Lake City, Utah, USA

Compensation: $80300 - $120400 / Annually

If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Grade: Professional 309Pay Range: $80,300.00 - $120,400.00

Job Description

The Broadcast and Live Events Producer is responsible for overseeing the production and coordination of various broadcasts and live events, ensuring their successful execution and seamless delivery to our audiences. The Broadcast and Live Events Producer will collaborate with various teams, including production crews, talent, technicians, and stakeholders, to ensure the highest level of quality and professionalism in all aspects of the production process.

The Live Events Producer is an execution‑first, on‑site event leader whose core responsibility is run‑of‑show ownership and backstage execution. You will be responsible for owning the full end‑to‑end production lifecycle of WGU’s live events—from creative concept development through on‑site execution and post‑event analysis. This role serves as the operational and creative backbone of each event, with direct accountability for developing and managing detailed run‑of‑show documents that drive flawless execution. Acting as the on‑site production lead, the producer partners closely with senior leaders, content, communications, and technical teams to translate strategy into tightly orchestrated live experiences, providing backstage leadership, show calling, and real‑time decision‑making to ensure every event is delivered with precision, consistency, and impact.

What You’ll Do

· Flawless Live Execution and Manage the full end-to-end production lifecycle — from creative concepts to onsite execution and post-event analysis.

· Develop scalable production playbooks, standards, and models to ensure quality and consistency across all event formats.

· Partner with stakeholders and technical experts to design creative stage design, and production strategies aligned with WGU’s goals.

· Work with Senior event manager to oversee all technical production elements — staging, lighting, sound and streaming — to deliver world-class experiences.

· Collaborate with Communications, and academic departments to align messaging, scheduling, and objectives.

· Works closely with the Content manager to integrate messaging, visuals, and timing seamlessly into the show flow.

· Collaborate with creative teams to produce motion graphics, videos and other show assets.

· Manage backstage operations on live events

· Serve as liaison between WGU clients and production teams to coordinate content, scheduling, and logistics.

· Develop and manage production schedules, run-of-show documents, and timelines for seamless execution.

· Act as a trusted advisor to senior leaders, shaping how WGU communicates through live and digital experiences.

· Coordinate entertainment bookings and ensure all associated production needs are met.

· Other responsibilities as assigned.

What You’ll Bring

· Strong understanding of live event production, and audience engagement principles.

· Exceptional organizational and project management skills, with the ability to manage multiple concurrent events and deadlines.

· Backstage manager and Show Calling experience.

· Excellent collaboration and communication skills, with the ability to partner effectively with executive leadership, internal departments, and external vendors.

· Deep knowledge of production workflows, equipment, and live event tools.

· Proficiency with event and production management software and tools (e.g., Adobe Creative Suite, Run of Show or similar).

· Ability to adapt quickly to changing priorities and maintain composure under pressure during live events.

· Strong attention to detail and commitment to delivering high-quality, professional event experiences.

· Familiarity with virtual and hybrid event platforms and current trends in live content production.

Organizational Impact:

Works to achieve operational and creative goals that impact departmental and institutional success. Executes moderately complex projects with minimal guidance and contributes to the ongoing improvement of WGU’s live event production processes.

Problem Solving & Decision Making:

Identifies and implements solutions that improve production quality and efficiency. Applies systems-thinking to resolve production and communication challenges.

Communication & Influence:

Collaborates across departments to ensure unified event messaging. Communicates effectively with stakeholders to clarify goals and expectations.

Skills & Background:

• Backstage management
• Show calling
• Live decision‑making under pressure
• Event logistics and execution leadership
• Run‑of‑show mastery

Minimum Qualifications:

Portfolio or Work Samples of live events they have produced. This may include run‑of‑show documents, production schedules, event case studies, photos, or written summaries describing their role in on‑site execution, backstage management, and show calling.

Live event documentation or descriptions are preferred over edited video or broadcast‑only samples.

• Sample run‑of‑show (redacted if needed)
• Production schedules or timelines
• Written event case studies explaining:
• Their role during live execution
• What went wrong and how they fixed it
• How they partnered with stakeholders
• Photos of on‑site events with context
• Decks used to manage production flow
• ​Bachelor’s degree in hospitality management, communications, media production, film, or a related field; equivalent professional experience may be considered in lieu of a degree.
• Current 5+ years of hands‑on experience producing live events, including end‑to‑end ownership from planning through on‑site execution and post‑event evaluation.
• Demonstrated experience developing, managing, and executing detailed run‑of‑show documents, production schedules, and timelines to drive seamless live event execution.
• Proven experience serving as the on‑site production lead, including backstage management, show calling, and real‑time decision‑making during live events.
• Experience producing large‑scale, complex live or hybrid events for large organizations, agencies, or production houses; experience in higher education or corporate environments preferred.
• Strong project management capabilities, with a track record of managing multiple concurrent events and deadlines while maintaining quality and consistency.
• Demonstrated ability to collaborate with executive leadership and cross‑functional stakeholders, aligning messaging, content, and production execution.
• Working knowledge of live event production workflows, tools, and technologies, including event and production management software (e.g., Adobe Creative Suite, run‑of‑show or similar tools).
• Ability to remain composed under pressure, adapt quickly during live execution, and apply sound judgment in high‑stakes, time‑sensitive environments.
• Ability to travel up to 30% and work across multiple time zones as required by event schedules.

Work Location

This is a full-time role based in Salt Lake City, UT

Visa Sponsorship

While we welcome applicants from all backgrounds, WGU is not able to provide visa sponsorship for this role.

What You’ll Receive as a Full-Time WGU Employee

• Comprehensive healthcare: medical, dental, vision, telehealth, and mental health support
• HSA and FSA options
• Life and disability insurance, with optional accident, critical illness, and hospital indemnity coverage
• Legal assistance and identity protection
• Retirement savings plan
• Wellbeing programs
• Discounted WGU tuition for you and your family
• Flexible PTO and Sick time — no accrual required
• 11 paid holidays
• Additional paid leaves, including up to 12 weeks of parental leave

Explore the full benefits overview at https://wgubenefits.com.

#eventproducer

Position & Application Details

Full-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time, regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical, dental, vision, telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident, critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual, flexible paid sick time with no need for accrual, 11 paid holidays, and other paid leaves, including up to 12 weeks of parental leave.

How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at recruiting@wgu.edu.

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.