Workplace Assistant
Saronic Technologies is a leader in revolutionizing autonomy at sea, dedicated to developing state-of-the-art solutions that enhance maritime operations through autonomous and intelligent platforms.
Job Overview
The workplace assistant is the first point of contact for employees, candidates, customers, and vendors. This role provides front-desk coverage, visitor management, workplace & facilities support, and administrative coordination to ensure a safe, welcoming, and well-operated office environment.
This position also supports day-to-day office operations and facilities coordination, helping maintain workplace functionality, address routine issues, and ensure continuity of operations in a high-visibility, professional setting.
-
Serve as the first friendly point of contact; greet visitors and manage check-in processes to ensure a professional, warm and welcoming experience
-
Maintain office readiness, including cleanliness, organization, and overall presentation
-
Coordinate visitor management processes, including pre-registration and compliance with security protocols
-
Partner with Security to manage access, visitor flow, and adherence to onsite policies
-
Support day-to-day office operations, including office supplies, mail distribution, F&B re-stock and general administrative coordination
-
Coordinate and oversee facilities needs, including minor repairs, preventative upkeep, and vendor engagement for routine services
-
Monitor, track, and escalate operational and facilities-related issues to appropriate stakeholders, ensuring timely resolution
-
Assist with onboarding and offboarding by ensuring workspace readiness and supporting basic setup and orientation logistics
-
Support meetings and events through coordination of room setup, catering, and space readiness
-
Track recurring issues and provide feedback to Workplace and Facilities to improve office operations
-
Perform a range of administrative tasks to support overall office efficiency and day-to-day operations
-
Proven ability to manage front-facing responsibilities with professionalism, including greeting visitors, handling inquiries, and maintaining a positive organizational image
-
Strong organizational and coordination skills, with experience managing schedules, appointments, and multiple priorities simultaneously
-
Excellent written and verbal communication skills, with the ability to interact effectively across teams and with external stakeholders
-
Detail-oriented with the ability to track, manage, and follow up on tasks, projects, and administrative processes
-
Experience supporting operational workflows, including data entry, documentation, and cross-functional coordination
-
Proficiency in workplace tools and systems, including Slack, Microsoft Teams, Envoy, Confluence, and Microsoft Excel
-
Familiarity with submitting and managing facilities requests and handling basic IT support requests or ticketing systems
-
Ability to work independently while also collaborating effectively in a team environment
-
Strong problem-solving skills and adaptability in fast-paced or dynamic settings
-
Customer-service mindset with a focus on responsiveness, professionalism, and efficiency
-
Prior experience in administrative, coordination, or specialist-type roles preferred
- Prolonged periods of sitting at a desk and working on a computer
- Occasional standing and walking within the office
- Manual dexterity to operate a computer keyboard, mouse, and other office equipment
- Visual acuity to read screens, documents, and reports
- Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies
- Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages)
Benefits:
Medical Insurance: Comprehensive health insurance plans covering a range of services
Saronic pays 100% of the premium for employees and 80% for dependents
Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care
Saronic pays 100% of the premium under the basic plan for employees and 80% for dependents
Time Off: Generous PTO and Holidays
Parental Leave: Paid maternity and paternity leave to support new parents
Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses
Retirement Plan: 401(k) plan with company match
Stock Options: Equity options to give employees a stake in the company’s success
Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage
Pet Insurance: Discounted pet insurance options including 24/7 Telehealth helpline
Additional Perks: Free lunch benefit and unlimited free drinks and snacks in the office
Saronic CCPA Notice for Candidates and California Employees
This role requires access to export-controlled information or items that require “U.S. Person” status. As defined by U.S. law, individuals who are any one of the following are considered to be a “U.S. Person”: (1) U.S. citizens, (2) legal permanent residents (a.k.a. green card holders), and (3) certain protected classes of asylees and refugees, as defined in 8 U.S.C. 1324b(a)(3).
Saronic does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.
Average salary estimate
If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.
Saronic Technologies is hiring a Product Marketing Manager to craft clear, compelling positioning and go-to-market materials for its autonomous maritime platforms targeting defense and government audiences.
Syroscape is hiring a senior Head of Client Operations to own client delivery, build operations infrastructure, and serve as the primary client-facing contact for a growing B2B SaaS portfolio in a fully remote, US-overlap role.
Airwallex is hiring an Associate, Client Enablement in San Francisco to manage customer onboarding, account configuration, and pricing enablement for US and global clients.
Lead AI-enabled operations and commercial execution as Clarify's Senior Manager, Operations, supporting CRM hygiene, workflow automation, and executive-level reporting remotely across the US.
Arc’teryx is hiring a Senior Manager, Asset Protection – US East to lead physical security, shrink mitigation, and incident response across its East Coast retail operations.
Support the CEO of a fast-growing, VC-backed home-services AI startup by owning calendar, inbox, travel, and high-priority logistics with discretion and relentless follow-through.
Rula seeks a Sr. Business Operations Manager to lead high-impact cross-functional strategy and operations projects that drive growth and operational excellence across the company.
HealthMatch seeks a bilingual (EN/ES) Operations Coordinator to drive site and patient outreach, maintain referral workflows, and help convert referrals into trial enrollments in a fast-paced startup environment.
Support center operations and lead a small team to deliver outstanding guest experiences while hitting sales goals at a busy European Wax Center location.
Act as the CEO’s operational right hand at Waystation, running sales and recruiting operations, customer success coordination, and AI-powered automations to accelerate growth.
Join Commure as a Technical Operations Associate to own product unit economics, GTM instrumentation, and build AI-enabled tooling that drives data-informed product and commercial decisions.
Lead GTM operations to convert strategic vision into automated, AI-augmented renewal and expansion motions across the install base and stand up EMEA GTM Ops.
Provide mission-critical communications monitoring, coordination, and dispatch support for NASA operations at the Kennedy Space Center as a Communications Controller for Aetos Systems.
Medra is hiring a proactive Business Operations hire to build operational infrastructure, automate repetitive work, and move cross-functional projects forward at their San Francisco office.
🔮
Hi, I'm Risa! Your AI Career Copilot
you, just ask me below!
