Brand & Talent Coordinator
We are seeking a partner to manage junior-level, process-driven operational tasks currently performed by Talent Assistants and Coordinators. You will serve as the operational engine handling brand outreach, deal tracking, scheduling, research, and contract support.
This role is ideal for someone who thrives in a fast-paced, high-volume environment, takes pride in flawless execution, and stays calm under pressure. You will be embedded in pod workflows, working primarily with a senior pod manager who will provide direction and training.
A. Outreach & Deal Support
- Send outbound brand outreach (target: ~10–15/day per operator)
- Conduct follow-ups (2–3x) with brands who have not responded
- Maintain brand and talent pipelines daily (Affinity, CreatorIQ, internal)
- Support deal operations (tracking campaigns, deliverables, brand spend)
- Assist with invoicing processes
- Respond to inbound RFPs and brand inquiries
- Support contract workflows (redlining, version tracking, storage)
B. Scheduling & Administrative Support
- Manage scheduling for creators, brand calls, and internal pod meetings
- Book and coordinate travel
- Manage inboxes (filtering, templated replies, follow-ups)
- Order milestone gifts and maintain gifting workflows
- Support content calendar maintenance (upload scheduling, reminders)
C. Research & Data Operations
- Build brand outreach lists and vertical-specific targeting data
- Pull social media and content performance analytics
- Update CRM tools (Affinity, CreatorIQ)
- Update internal rosters, creator profiles, and deal tracking sheets
- Support talent scouting (basic research, deck prep)
D. General Back-Office Support
- Attend internal meetings to take notes and provide summaries
- Produce daily/weekly status reports for pods
- Handle file management, data entry, and organization
- Experience in outreach, lead generation, or client support
- Ability to manage high-volume outreach and follow-ups
- Familiarity with CRM tools (e.g., Affinity, CreatorIQ) and pipeline management
- Experience supporting campaigns, invoicing, and contract workflows
- Strong organizational and scheduling skills (calendar, inbox, travel)
- Excellent written English communication (writing outbound emails is most of the job)
- Extreme attention to detail (catching mistakes and redlines in contracts)
- Incredibly responsive (internally and externally)
- Ability to manage content calendars and admin tasks
- Experience in research, data tracking, and analytics
- Ability to maintain CRM systems, reports, and internal trackers
- Detail-oriented with strong communication and multitasking skills
- Experience in reporting, documentation, and general admin support
- Influencer, admin, or marketing work experience is a plus
Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:
- Permanent remote work flexibility
- Paid Time Off
- Health Maintenance Organization (HMO) coverage
- Annual performance bonuses
- Dedicated coaches offer an extra channel of support and skill-building
- Opportunities for professional growth
At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.
Learn More
Stay updated on open roles and industry insights.
Follow us on:
- YouTube
- Visit our website: www.hireframe.com
Tune in to our What Worked podcast
Check out What Worked podcast, hosted by our founders, Mike and Tyler, featuring conversations with business executives and founders—including some of our clients.
Average salary estimate
If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.
Customer Success Manager responsible for driving adoption, retention, and expansion of an AI operations platform across warehouse customers while partnering closely with engineering and product teams.
CH Insurance is hiring a Commercial Insurance Marketing/Customer Service Associate to manage marketing, renewals, endorsements, and client service for small to mid-size commercial accounts using Applied EPIC and carrier rating systems.
Front is hiring a Senior Customer Success Manager to drive retention and long-term value for a book of B2B customers by owning renewals, adoption, and strategic account outcomes.
Lead and scale an SMB Customer Success team at Medely to improve retention, drive expansion, and translate company goals into data-driven, operational plans for a rapidly growing healthcare staffing marketplace.
Join a fast-growing mental health company as an Account Management Associate responsible for managing a portfolio of primary care practices and increasing consistent referrals through field-based relationship-building and data-driven outreach.
Customer Success Manager responsible for guiding a portfolio of commercial and enterprise customers through onboarding, adoption, and ongoing engagement to drive retention and expansion with a modern benefits platform.
Maze is hiring a Customer Success Manager to own adoption, renewals, and strategic research enablement for mid-market accounts across NAMER’s Central and East Coast regions.
Lead strategic campaign planning and client relationships for LinkedIn Marketing Solutions, helping large customers achieve marketing ROI through data-driven advertising and programmatic expertise.
Finvari is hiring an Account Manager to drive expansion sales and upsell within mid-market construction customers while partnering closely with revenue and customer teams.
Experienced Partner Success Manager to proactively manage post-launch success, retention, and expansion for strategic payments partners at NMI (remote, US).
Wealth.com is looking for a Strategic Accounts Onboarding Manager to deliver white-glove onboarding for enterprise clients and design the scalable onboarding program and playbooks that will drive long-term adoption and retention.
BeReal seeks an experienced AdOps Account Manager to run, optimize, and expand digital advertising campaigns for key US clients using our adtech stack.
Future of Cities seeks a detail-obsessed Relationship Management Associate to own CRM hygiene, outreach automation, and partner concierge work for a fast-growing global urban innovation community.
Building meaningful pipeline for the world's leading growth companies.
4 jobs
🔮
Hi, I'm Risa! Your AI Career Copilot
you, just ask me below!
