Workplace Coordinator (Part-time)

About Middesk

Middesk makes it easier for businesses to work together. Since 2018, we’ve been transforming business identity verification, replacing slow, manual processes with seamless access to complete, up-to-date data. Our platform helps companies across industries confidently verify business identities, onboard customers faster, and reduce risk at every stage of the customer lifecycle.

Middesk came out of Y Combinator, is backed by Sequoia Capital and Accel Partners, and was recently named to Forbes Fintech 50 List.

The Role:

As the Workplace Coordinator, you will be the on-the-ground support keeping our San Francisco office running smoothly day to day. This is a contractor role focused on the practical, tactical work that makes the office a great place to be, from keeping supplies stocked and the space well-organized to making sure new hires walk in on day one with everything they need.

Role Specifications:

• Start date: May 4, 2026

• Classification: Part-time employee; hourly

• Hours: 15-20 hrs/week

  • Flexible schedule, preferable availability including Tuesdays and/or Thursdays

What You'll Do:

• Day-to-day office operations. Keep the SF office well-stocked, organized, and functioning. Routinely monitor and replenish supplies, flag maintenance needs, and ensure the space is always ready for the team.

• Vendor coordination. Serve as the on-site point of contact for building management, maintenance, and delivery vendors. Be present to receive and manage as needed.

• IT coordination. Serve as the onsite point-of-contact for the third-party IT contractor, supporting basic office IT/AV needs and troubleshooting.

• New hire desk setup. Own the SF seating chart. Ensure new hire desks are assigned, stocked, and ready before their start date. Greet new hires on their first day and help them get oriented to the space.

• Space improvement projects. Support office upgrade projects as needed, including coordinating furniture orders and installation, setting up equipment, and helping get new initiatives (like metrics dashboards) off the ground in the space.

• In-office event support. Provide on-the-ground assistance for occasional in-office events in SF, including setting up the space, coordinating day-of logistics, and helping things run smoothly.

What We're Looking For:

• A detail-oriented, get-it-done approach; you notice what needs attention and take care of it

• Comfort working independently and managing your own time on site

• Friendly, welcoming presence so new hires and employees feel taken care of

• Reliability and clear communication when flagging issues or coordinating with vendors