Office Coordinator & Ambassador of First Impressions

Be the warm welcome at a respected law firm where relationships matter.

Edwards Estate & Elder Law is looking for an organized, polished, people-focused professional to serve as our Office Coordinator & Ambassador of First Impressions. This is a key front-facing role for someone who takes pride in creating an exceptional client experience while keeping the office running smoothly behind the scenes.

We are a highly experienced, well-established Estate and Elder Law firm with a tenured team that cares deeply about the families we serve. Our work is meaningful, personal, and rooted in trust. We help clients navigate some of life’s most important decisions, and we are looking for someone who reflects that same level of professionalism, warmth, and care from the moment they walk through our doors or call our office.

If you are someone who loves creating order, making people feel welcome, and being the person others can count on, this may be the right fit for you.

Learn more about us at www.edwardsestatelaw.com.

Why Join Edwards Estate & Elder Law?

• Join a respected and established firm focused exclusively on Estate and Elder Law
• Work alongside a highly experienced, long-tenured team
• Be part of a role that truly matters to both clients and colleagues
• Help create a calm, caring, and polished experience for families during important life moments
• Bring your organizational strengths and people skills to a firm that values professionalism, trust, and heart

Work Environment

• Professional office setting
• Low-noise environment
• Must be able to lift up to 10 pounds
• Occasional driving for local office-related errands within approximately 5 miles

As the Office Coordinator & Ambassador of First Impressions, you will play an essential role in both the client experience and daily office operations. You will be the first point of contact for many clients and visitors, while also providing strong administrative and logistical support to the team.

Your responsibilities will include:

• Greeting clients and guests with warmth, professionalism, and confidence
• Answering and routing phone calls with excellent judgment and courtesy
• Managing calendars, appointments, and meeting scheduling
• Handling incoming and outgoing mail, deliveries, and correspondence
• Preparing documents, reports, and general office materials
• Maintaining organized filing systems, records, and data entry
• Ordering and restocking office supplies and helping manage office vendors
• Supporting office logistics and helping maintain a polished, efficient environment
• Assisting with internal meetings, special events, and occasional firm projects
• Helping the team stay organized, prepared, and responsive throughout the day

What Makes Someone Great in This Role

• Naturally welcoming and professional with strong interpersonal skills
• Highly organized and able to manage multiple priorities without losing attention to detail
• Strong written and verbal communication skills
• Comfortable taking initiative and solving everyday workflow challenges
• Reliable, resourceful, and calm under pressure
• Able to maintain discretion and professionalism in a client-centered legal environment

Qualifications

• 3+ years of office coordination, office management, administrative support, or similar experience
• 5+ years of clerical or administrative experience preferred
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Comfortable learning scheduling systems and other office technology
• High school diploma required
• Associate’s or bachelor’s degree in business administration or a related field preferred
• CAP, MOS, or similar professional certification is a plus, but not required
• Valid driver’s license and ability to handle occasional local errands or office mailings within a short radius

Medical, Dental, Vision, Life Insurance and 401k Plan offered after 60 days of employment.