HR Coordinator

Position Summary:

We are seeking a highly organized, detail-oriented, and proactive HR Coordinator to join our Human Resources team. The HR Coordinator will support various HR functions, including new hire experience, learning development, talent acquisition, and engagement. This role is perfect for someone who thrives in a fast-paced environment, enjoys working with people, and has a passion for supporting the growth and development of employees.

Principal Duties & Responsibilities:

• New Hire Experience Facilitation (Beginner):
• Facilitate the new hire experience by greeting new hires, preparing documentation, providing a tour of the building, ensuring equipment is set up in working order, conducting orientation, and assisting new hires with any issues or questions they may have.
• Coordinate new hire gift/swag purchases. 

• Live Training Facilitation (Intermediate):
• Facilitate live new hire training sessions.
• Maintain high levels of engagement and adapt delivery methods based on  feedback.

Administrative Support (Beginner):

• Coordinate training sessions, workshops, and development programs for employees.
• Manage training-related administrative tasks, including scheduling live sessions, tracking attendance, preparing materials, and documenting processes.
• Monitor the training email inbox, respond to inquiries professionally, and delegate emails to Training Team members timely and appropriately.
• Create, send, and maintain records of surveys used to gather learner and manager feedback on training experiences.  
• Monitor training completion, send reminders, help track employee progress, and escalate non-compliance appropriately.
• Enroll learners into online courses in the Learning Management System (LMS).  
• Generate course completion and course evaluation reports from the LMS.
• Provide general administrative support to the HR department, including maintaining employee recognition enrollment, scheduling meetings, preparing materials, and handling HR correspondence.
• Assist in planning and coordinating employee engagement activities, events, and company-wide initiatives.

Recruitment & Onboarding (Beginner):

• Assist with the recruitment process by reviewing resumes, initiating pre-hire assessments, and coordinating interviews.

Employee Records Management (Beginner):

• Maintain and update employee files, both physical and digital, ensuring accuracy,  confidentiality, and regulatory compliance. 
• Audit the HRIS (Human Resource Information System) for tracking employee information, benefits, and performance.

Miscellaneous:

• Other duties as assigned.
• May require attendance to Company events, and up to 10% travel.

Knowledge, Skills & Abilities Required:

• Strong organizational and multitasking skills with an ability to prioritize effectively (Intermediate).
• Excellent written, verbal, and interpersonal communication skills to build collaborative relationships and engage diverse audiences (Intermediate).
• Strong attention to detail and problem-solving abilities (Intermediate).
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion (Beginner).
• Proven skills in facilitating engaging presentations and maintaining learner interest through active facilitation techniques, both virtually and in-person (Intermediate).
• Familiarity with presentation tools such as slide decks (i.e. - Google Slides, Canva, etc.), virtual meeting spaces (i.e. - Google Meet), and in-person audio/visual presentation equipment (i.e. - projectors) (Beginner).
• Ability to comfortably and efficiently use standard office software for communications (i.e. - Gmail, Google Docs, Google Slides, Google Sheets, Google Chat, and Google Meet) (Beginner).
• Outstanding customer service skills to ensure an excellent employee experience (Beginner).
• Ability to learn and adapt to new systems, processes and procedures, instructional and communication tools, and industry standards (Beginner). 

Credentials & Experience: 

• Education:
• Associates degree with emphasis in Human Resources, Education, or a related field required.
• HR certification (e.g. PHR) is a plus but not required.
• Experience:
• 1-2 years of experience in an HR or administrative support role, preferably in a corporate or mid-sized business environment.
• Experience with HRIS systems, Learning Management systems, and Google Suite (Sheets, Docs, Slides).
• Experience in training delivery in a variety of modalities, including instructor led, virtual instructor led, asynchronous online, and hybrid/blended. 

NOTE: This position pays $24.00 per hour, plus bonus potential.

BENEFITS

• Medical Insurance
• Vision Insurance
• Dental Insurance
• 401(k) Matching
• Flexible Spending Accounts
• Health Savings Accounts
• Disability & Life Insurance
• Employee Assistance Program
• LegalShield
• ID Shield
• Commuter Reimbursement Plan
• Tuition Reimbursement 
• Bonus Pay - This position falls under our “Corporate Bonus Plan” which entitles you to a potential bonus payout of up to 10% of your annual base as a bonus, if offered employment.

ADDITIONAL BENEFITS INCLUDE:

• Wellable membership 
• Telescope Health (telehealth) through Accresa
• Intellect (mental health) application
• Employee engagement activities, including voluntary events, raffles, book club, and more!