Operations and Administrative Manager
Job Description
Operations and Administrative Manager
Chattanooga, TN
Full time
Responsibilities:
Operations & Administrative Support
Provide day-to-day administrative support across the organization
Manage calendars, logistics, and internal coordination
Support board and committee meetings (agendas, materials, follow-ups)
Digital Plan Room Management
Manage and update the digital plan room (approximately 2 hours daily)
Ensure accuracy, timeliness, and accessibility for members
Coordinate with members and contractors regarding postings
Member Database & CRM (GrowthZone)
Maintain and update member records in GrowthZone
Ensure data accuracy and segmentation
Support reporting and targeted communications
Member Engagement & Outreach
Conduct outreach to members regarding:
Upcoming events
Programs and opportunities
Support efforts to increase attendance and engagement
Maintain and update membership directories
Event Support
Assist with planning and execution of events, including:
Registration management
Vendor coordination
On-site logistics
Work closely with the Director of Marketing on event execution
Facility Management (Construction Career Center)
Coordinate day-to-day facility needs:
Scheduling
Vendors
Supplies
General upkeep
Ensure the space is prepared for classes, events, and meetings
Special Projects
Provide support to leadership and directors on special initiatives
Assist with cross-functional projects as needed
Qualifications:
2–5 years of administrative, operations, or coordination experience
Strong organizational and multitasking skills
Experience with CRM systems (GrowthZone or similar preferred)
Proficiency in Microsoft Office / Google Workspace
Strong communication and follow-through
Additional Information
All your information will be kept confidential according to EEO guidelines.
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