Office Coordinator Event Staff - Chicagoland Speedway
CHICAGOLAND SPEEDWAY
Chicagoland Speedway is a 1.5-mile oval located in Joliet, Ill., approximately 30 miles south of downtown Chicago on Old Historic Route 66. On July 3-5, 2026, NASCAR will make its much-anticipated return to Chicagoland Speedway for three days of racing action.
Position Purpose
We're seeking a highly organized and detail-oriented Office Coordinator to play a critical role in the success of NASCAR’s return to Chicagoland Speedway in 2026. This is a seasonal, in-office position based in Joliet, IL. As the Office Coordinator, you'll be a key player in ensuring the smooth office and administrative operations, working closely with the General Manager and Director of Facility Operations. This position is ideal for an energetic professional who doesn’t mind wearing multiple hats, is experienced in handling a wide range of administrative, operational and executive support related tasks, able to problem solve and work independently.
Responsibilities:
Coordinate with the corporate legal department on the development of all legal documents with partners, vendors, track rentals, service providers, etc.;
Provide administrative support for Chicagoland Speedway leadership team, including answering phones, coordination of daily calendars, expense reports, travel itineraries, credential requests, etc.;
Maintain clear and professional communication with internal teams and vendors, ensuring everyone is informed and aligned;
Maintain a cool and collected demeanor under pressure, effectively assisting in managing any high-stakes situations that may occur;
Oversee the guest list, distribute invitations, passes and serve as host inside the Chicagoland Speedway suite during events;
Manage the procurement and distribution of staff/event apparel;
Uphold a strict level of confidentiality;
Process incoming and outgoing mail/packages, shipping and receiving;
Coordinate with IT department on all office equipment and assist with telecom and network issues and maintain inventory logs;
Monitor and maintain office supply and breakroom inventory;
Organize office operations and procedures;
Other duties as assigned.
Qualifications:
At least 18 years of age.
Strong communication, interpersonal, and collaboration skills.
Exceptional time management and organizational abilities, with a proven track record of managing multiple priorities and deadlines.
Ability to remain calm and professional in high-pressure situations.
A proactive and solution-oriented approach to problem-solving.
Exceptional proficiency in Excel and Google Sheets, with experience in creating and managing complex spreadsheets, budgets, and schedules.
Meticulous attention to detail.
Reliable transportation to and from the track location.
The compensation range for this position is:
15.00-17.00Benefits Information
For an overview of NASCAR Benefits, please navigate to: https://careers.nascar.com/benefitsandwellness/For an overview of NASCAR Benefits, please navigate to: https://careers.nascar.com/benefitsandwellness/
Apply Now!
Learn more about this role and our team by applying at www.careers.nascar.com for consideration.
We are a company unlike any other. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won’t take you long to find out that you are on the right track here at NASCAR!
NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity and expression, age, national origin, disability, religion, sexual orientation, genetic information, pregnancy, veteran status or any basis that is protected by applicable law except where a bona fide occupational qualification exists.
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