People and Culture Analyst (Temporary)

Oxfam is a global organization that fights inequality to end poverty and injustice. We offer lifesaving support in times of crisis and advocate for economic justice, gender equality, and climate action. We demand equal rights and equal treatment so that everyone can thrive, not just survive.

COORDINTES WITH

Oxfam America (OUS) US-based and global staff, managers, and other external stakeholders, and third-party providers.

PURPOSE OF THE POSITION

The People and Culture & Global HR (PCHR) Analyst (Temporary) is skilled and passionate about supporting the full Employee Life Cycle inclusive of HRIS, Total Rewards, Talent Acquisition, Employee Engagement, Racial Equity, and HR Operations. In this capacity, they will create and maintain collaborative partnerships across HR spaces to deliver value-added services of PCHR to all employees that enhances the business objectives of Oxfam America. The position also includes responsibilities related to data audits, documentation of HRIS processes, managing reporting and data functions, assisting in diversity, equity, and inclusion (DEI) initiatives, coordinating learning presentations, and providing feedback and support to senior PCHR members and management team.

PRIMARY RESPONSIBILITIES

HRIS (35%)
• Serves as the HRIS lead for the People and Culture Team.
•Provide HRIS data support for various HR functions such as Payroll, Recruitment, Benefits, Employee Relations, FP&A etc.
•In collaboration with T.I.M. (Technology & Information Management), use functional and technical knowledge to provide employees with general guidance and informal training, as needed.
•Maintains the PCHR intranet and other internal information sites by ensuring updated HR Forms, policies, and other reference materials are available.
•Collaborate with T.I.M. in the maintenance of the HRIS to ensure it meets the needs of the PCHR Team and the organization.
•Within PCHR, serve as the primary point of contact for HRIS-related inquiries and issues.
•In collaboration with T.I.M., ensure that HRIS training is delivered for PCHR.
•Collaborate with PCHR and T.I.M. to develop and implement system improvements and enhancements.

•Generate and analyze HRIS reports to assist with strategic decision-making.
•People & Culture lead in entry of business and employee data into the HRIS system (i.e., creating positions codes, job description, etc.)
•In collaboration with T.I.M. execute regular data audits within the HRIS and any other system(s) to validate the accuracy and completeness of employee records.
•In collaboration with T.I.M. develop and maintain comprehensive documentation for HRIS processes, procedures, and system configurations.

Data and Reports (35%)
•Serves as the PCHR representative to communicate departmental needs related to dashboards to internal stakeholders and develops team reports based on data analysis.
•Identifying and monitoring key HR metrics and trends, such as turnover, retention, productivity, engagement, diversity, etc.
•Conducting research and benchmarking to provide context and best practices for HR data analysis and interpretation
•Collaborating with HR and business partners to understand their data needs and provide solutions that support their goals and initiatives

•Ensuring data quality, accuracy, and compliance with data governance and privacy standards.
•Present findings and recommendations to support decision-making processes.
•Provides, data, trends, reports and analysis to HR Strategist and HR Business partners to support workforce planning and talent acquisition strategies.
•Perform other duties that may be added or changed as the course and scope of the job directs.

People and Culture Operations (20%)
•Provide support for HR audits including gathering required documents and liaising with auditors.
•Implement established HR policies, procedures, handbooks and initiatives. Provide input, recommendations and feedback for the development of new approaches, policies, and procedures.
•Provide backup support for TalentQuest and performance management.
•Assist in developing standard HR processes for continuous improvement.
•Other duties as assigned

HR Project Management (10%)
•Develop comprehensive project plans that include timelines, milestones, and resource allocation as well as project scope, goals and deliverables
•Coordinate internal resources and third parties/vendors for the flawless execution of projects
•Partner with CPO and the People & Culture teams to ensure that all projects are delivered on-time, within scope, and within budget
•Develop a detailed project plan to monitor and track progress
•Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques
•Communicate project expectations to team members and stakeholders in a clear and concise fashion

•Establish and maintain relationships with third parties/vendors
•Report and escalate to management as needed
•Create and maintain comprehensive project documentation
•Manage overall calendar for HR-led processes and projects to ensure all team members are aware of upcoming initiatives
•Assist the CPO in managing the HR budget and tracking spending each month

POSITION EXPECTATIONS

·Will stay abreast of professional standards, trends, and issues affecting this set of responsibilities, demonstrating continuous learning of the field.
·Will work effectively and collaboratively in support of building a team-based, problem-solving work culture treating all persons with dignity and respect and will be familiar with and committed to Oxfam America’s mission, values, and goals.
·Will have a fundamental understanding of gender justice and diversity within key areas of responsibility and a commitment to promoting gender justice, racial equity, and diversity in our workplace and programs.
·Within key areas of responsibility, will have a commitment to and be accountable for activities contributing towards a safe and accountable workplace environment, projects and relationships for staff, partners, and the communities we serve.

EDUCATION

·Certification(s) and/or College Degree, or equivalent combination of education, experience, and training.

EXPERIENCE AND CORE COMPETENCIES

•Three to five years of progressively responsible human resources or related, relevant experience.
•Three to five years of experience in project management support or leading projects.
•Working knowledge of federal, state, and employment local laws and skill in applying knowledge to employee relations issues.
•Demonstrated ability to resolve problems or issues by gathering and assessing information, taking advice, and using good judgment to deliver solutions that are compliant with policies and applicable law.
•Excellent communications skills including interpersonal, relationship-building, consulting, and teamwork.

•Ability to exercise discretion and judgment in sensitive and confidential situations.
•Ability to interact effectively with staff at all levels and tailor message accordingly.
•Strong influencing skills and the ability to deescalate sensitive, difficult, and emotional issues.
•Exceptional customer-service orientation and demonstrated record of thorough responses to employee questions and resource requests.
•Demonstrate proficiency in the use and application of all project management technology as required for assigned projects.
•Experience with HRIS systems and Microsoft Office Suite especially Word and Excel.
•Possess the ability to multitask, prioritize, complete a high volume of tasks and projects with support as needed, and superb attention to detail.

PREFERRRED QUALIFICATIONS

•Global Nonprofit experience
•Demonstrated experience with HRIS systems and/or HR Project Management
•HR Credentials (HRCI -PHR, SHRM-CP or SHRM-SCP and CEBS professional designations)

Oxfam America is a Gender Just organization and an equal opportunity employer. We welcome all qualified applicants and do not discriminate on the basis of race, color, gender, national origin, age, religion, creed, disability, veteran status, sexual orientation, gender identity, or gender expression. We provide reasonable accommodations to applicants with disabilities upon request.

Safeguarding & Conduct
Oxfam America is committed to providing a safe, respectful, and inclusive workplace for all. We have zero tolerance for any form of sexual exploitation, abuse, harassment, discrimination, or misconduct. All offers of employment are contingent upon satisfactory references and appropriate pre‑employment checks in line with Oxfam America’s Safeguarding Policy. As a participant in the Inter‑Agency Misconduct Disclosure Scheme (MDS), we may request information from previous employers regarding findings or investigations related to SEAH‑related misconduct.

Recruitment Fraud Warning
Oxfam America never requests payment, bank information, or personal financial details from candidates at any stage of the recruitment process.

E‑Verify
We are an E‑Verify employer.

For more information:

• E-Verify Participation Poster: English / Spanish
• E-Verify Right to Work Poster: English | Spanish