Administrative Assistant - job 2 of 8

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

NBCUniversal’s Operations & Technology (O&T) group is the shared services organization that provides the company with a broad portfolio of services and capabilities including media and studio operations, international operations, real estate, infrastructure, security and technology. The O&T group provides global support to NBCUniversal with a 2000+ strong workforce and is a critical to the growth and success of the company.

Our Technical Operations team operates as a central program operations group embedded across Ad Sales, Distribution, Marketing, Research, Technology, Legal, Cybersecurity and HR as trusted partners working together to implement strategic programs throughout the enterprise in order to effectively close gaps between central business and technology groups across a variety of projects. We work to provide relevant insights & structure across our diverse portfolio to power intelligent business decisions required in order to compete within today’s highly complex multi-platform & fragmented media landscape.

We are seeking an Administrative Assistant who will be responsible for supporting three Vice Presidents (VP, Content Supply Chain, VP, Media Operations and VP, AI Content & Media Product) with day-to-day administrative functions and operational duties and will also handle special projects as assigned. The ideal candidate for this position has exemplary planning and time management skills and can manage multiple priorities at time.

Responsibilities:

• Provide administrative support: calendar management, book travel and process expenses, execute various department projects
• Manage and track calendars proactively, looking ahead to anticipate needs and keep the executive’s schedule running smoothly
• Help to plan and execute events such as: client dinners, departmental lunches, and group onsite and offsite with end to end support pre and during events.
• Organize internal and external meetings
• Schedule appointments and maintain calendar
• Manage & oversee relevant invoicing, vendor agreements, etc
• Develop and maintain positive relationships with stakeholder teams, administrative teams, IT and facilities teams
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate team members

Basic Requirements:

• 3+ years prior relevant experience, supporting Senior Executives

Desired Characteristics:

• Exceptional communications skills (verbal and written) and strong interpersonal skills
• Proficient with MS Office - Outlook/Word/Excel/PowerPoint
• Ability to successfully multitask and meet deadlines
• Excellent at problem-solving, taking initiative, and being very resourceful
• Demonstrable communication skills 
• Excellent writing and organizational skills with attention to detail
• Ability to exercise a high level of discretion in handling confidential and sensitive information
• Excellent interpersonal skills and grace under pressure
• Keen understanding of how to consistently “move the ball forward” in varied circumstances

Additional Requirements:

• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
• Willingness to travel and work off hours, and on weekends, with short notice
• Must be willing to work in the office on a hybrid schedule 
• Must have unrestricted work authorization to work in the United States
• Must be 18 years or older

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000 - $80,000

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].